| Resident Rental Fee |
$100 / Hour |
| Non-Resident Rental Fee |
$150 / Hour |
| Damage Deposit Fee |
$150 |
| Set-Up/ Rental Access Policy |
CoL is NOT responsible for setting up tables and chairs. The lessee may use all tables and chairs in the common area and set them up as desired. Tables must be covered to prevent damage. Attaching items to walls or doors is prohibited. If the Lessee uses outside vendors, drop-off and pick-up for the event must occur within the above-mentioned rental times. Access to your rental space is granted at the start of your rental period and ends at the agreed-upon end time. Setup and breakdown times are not provided as a courtesy and need to be included within your Rental period. If you are renting the Community Room, Gym, or Tourism Center, the facilities will not open until roughly 5 minutes before your scheduled rental time. If you are renting an outdoor Pavilion, a sign will be placed on the outside of the Pavilion with the listed time of your event. Pavilions are rented at a set daily rate. Please provide the exact time you plan to use the Pavilion so other guests can enjoy the space before and after your arrival.
If you are a recurring practice rental at the Community Center Gym, you and your players must not enter until your START time, and you must be packed up and ready to vacate the Gym at your END time. |
| Booking Fee |
50% of the Rental Fee serves as a Booking Fee and is non-refundable. Damage Deposits refunded after booking occurs. |
Cancelation Policy
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If notice of cancellation is given at least thirty (30) days prior to the event date, CoL will refund all payments more than the Booking Fee (50% of the Rental Fee).
If notice of cancellation given less than thirty (30) days prior to the event date, all funds paid to date will be retained by CoL. |
| Clean-Up Policy |
CoL requires the Lessee to remove any dishes, linens, sound equipment, and other items brought into the facility during the above-mentioned rental times. This also applies to all vendors contracted by Lessee. If items are left, CoL assumes no responsibility for those items. Lessee is responsible for leaving the facility in a clean, acceptable condition and for disposing of all trash in the provided containers.
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| Late Departure Policy |
If the Lessee fails to exit the building by the time agreed above, the Lessee will be subject to an additional fee of up to $50.00 for each half-hour past the above-mentioned rental time. An invoice will be sent to the address above for any additional time used by the Lessee, and the Damage Deposit will be held until the invoice is paid. |
| Alcohol Policy |
Alcohol is permitted in the Community Center only when provided by a Caterer approved by CoL. Approved caterers must hold the necessary licenses to serve alcohol, complete the STAR training course through KYABC, carry appropriate liability insurance (up to $1 million per occurrence), and list the City of La Grange as an additional insured. No alcohol may be brought into the Community Center, except that which has been sold to the Lessee by the approved Caterer. No alcohol may be served except by the approved Caterer’s staff. No shots of alcohol may be served. The Caterer must stop serving alcohol 30 minutes prior to the end of the event. |
| Vendor Policy |
The Lessee may use any vendor of their choice, except when serving alcohol. Alcohol may be served only by a CoL-approved Caterer. CoL does reserve the right to require proof of liability insurance from other vendors. The Lessee must instruct vendors to bring all necessary equipment; CoL does not have replacement items if any are forgotten. |
| Smoking Policy |
Smoking of any kind is prohibited in the City of La Grange Venues. Smoking is prohibited at the facility's front entrance. |
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